Technology and Internet

Bizneo time control software ideal for signing in times of teleworking

Taking into account the different types of work modalities and schedules that currently exist, the control and efficient management of time control during the working day undoubtedly becomes essential, especially in the case of work modalities such as teleworking. Below we present the best advice and recommendations from the experts to know how to control and manage time control during teleworking.

Basics in common for time control in face-to-face work and telework

The first thing that we must take into account when controlling and managing time control during teleworking are the basic and common measures established both for time control in face-to-face work and in teleworking.
According to the Work Registration Guide published by the Ministry of Labor after the time control law came into force, all types of means or systems are valid, both in telematic support and on paper, that are suitable for complying with the legal objective of providing reliable information, which cannot be manipulated or modified later by employers or workers. Thus, the information regarding the hours of the working day must be documented with digital or written documents, or through mixed systems that allow guaranteeing the invariable tracking and traceability of the daily shift when it is registered.

The inspections related to this area that seek to ensure that the regulations are being complied with are focusing on three specific elements, both when auditing face-to-face companies and those that have chosen teleworking as a modality for their employees: review the validity of the system used for clocking, assess the existence of a working day record and review the validity of the record.

In addition, it is important to note that failing to comply with the obligation to have a record of working hours available to the worker, the representatives and the Labor Inspectorate can lead to fines of between 60 and 625 euros.

time control

The best alternatives for the control and time management of teleworking

From here we go on to assess the best tools for time control currently available to control and manage time control during teleworking.

If we focus on companies in which their employees work remotely, there are different interesting formulas to ensure the recording of the daily working day through different telematic, written or mixed records. Some examples are different types of software or the signatures of workers on sheets or similar instruments that allow them to self-manage their work time. Be that as it may, regardless of the valid means chosen, it is essential that the employer ensure the veracity of the unilateral declaration of the workers.

Among the most interesting tools to control and manage time control during teleworking we find the clocking in the cloud. In these cases, the Internet connection is essential to be able to carry out teleworking efficiently, which is an interesting way of controlling the schedule since simply with an Internet connection it will be possible for employees to sign in through different means, request permissions or manage different incidents.

Another interesting alternative is biometric control. Something complicated to control the schedule at work is to be able to verify the identity of the workers. In this way, biometric control systems, systems that work by voice or finger access are a great alternative for time control during teleworking.

Likewise, there are also quite a few companies in which their employees telecommute or work remotely that, since the new time control law came into force, have implemented different individual keyboard code systems that allow them to comply with this regulation. In the same way, this type of records allows the automatic generation of reports that the company can easily present if an inspection is presented at work.

Other of the most interesting tools to control and manage time control during teleworking are time management software, which can be used from the computer or from any mobile device simply by having a good Internet connection. These software are a great alternative because they not only allow managers to control the access and working hours of their employees who work remotely, but also allow the workers themselves to organize their time much more efficiently to respond to all requests. business needs more responsibly and effectively. With this type of schedule management software, it is also possible to manage the vacations of all employees, organize shifts, avoid duplication of vacations and, in general, control the company much more efficiently at the timetable level, which will result in better overall business performance.

Finally, we also find mobile applications to control and manage time control during teleworking. It is a type of tool that allows workers to access a common app for all employees, as well as record and manage different incidents. They are efficient tools, similar to the software that we saw in the previous point, easy to use and very comfortable, with which it is also possible to check work schedules, shifts, manage absences or request vacations.

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